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Principle Associates  

Diary Manager

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Looking for a Diary / Briefing Manager with experience of working for a high profile individual, such as an MP / Minister / Ambassador or similar. It’s really important that you have some experience of researching and drafting short briefing papers, in addition to a proactive approach to diary management. A good knowledge of etiquette and protocol would be a distinct bonus.

Key duties will be as follows:

  • Work alongside the Private Secretary to determine priorities for the Lord Mayor’s time.
  • Ensure that the Lord Mayor’s diary is accurate at all times and that his time is being managed effectively.
  • Process incoming invitations and act as a first point of contact for individuals and organisations enquiring about the Lord Mayor’s schedule.
  • Prepare and circulate the Lord Mayor’s Weekly Programme in accordance with timelines set by the Private Secretary.
  • Liaise with the Lord Mayor’s Chauffeurs and Orderly to ensure that travel and hospitality arrangements are in place for all activities undertaken by the Lord Mayor.
  • Liaise with the Events Manager to ensure that major hospitality events are scheduled appropriately.
  • Under the direction of the Private Secretary, commission briefs, speeches and other papers for the Weekly Briefing Book and follow up as appropriate.
  • Under the direction of the Private Secretary, research and draft routine background briefs for the Briefing Book.
  • Compile and circulate the Weekly Briefing Book in accordance with timelines set by the Private Secretary.
  • Liaise with the Lord Mayor’s Private Secretary and other members of the Mayoralty to ensure that the Lord Mayor is fully briefed before events he / she is due to host and is dressed appropriately.

It’s important that you have a proactive approach to diary management, are able to anticipate requirements in advance and plan / prioritise / resolve scheduling issues as appropriate. You would need a high standard of oral and written communication skills; a professional telephone manner; and a methodical / accurate approach to work and advanced IT skills (Outlook, Word, Excel, Access)

( full job description can be provided once shortlisted )

To apply please respond with your CV and contact details to this ad- alternatively please call 02085302288 for the direct email address and to speak to Georgina or Charlotte.

Job reference:
£20.00 - £22.00 ph
Temporary or Contract
Immediate start
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Apply by Telephone

Call Principle Associates on 02085302288 quoting job reference PSC-RQ274525.

Contact Details

Soskia Beetham
Principle Associates
Telephone Number 020 8530 2288
Fax Number 020 8532 2210

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