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Advantage Technical Resourcing  

Personal Assistant

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  • *PA/ Personal Assistant– Up to £23,711per annum(Pro rata)- 3-4 Months Contract- Public Sector–Cambridgeshire**

Our client is a leading public sector organisation based in Cambridge, who are looking to recruit a Personal Assistant to join their team.

The role will involve reporting to the Executive Director as well as providing a secretarial service to the chairman and leader of the council as required.

If you are interested in this role please send your CV urgently, there is a deadline on this role so respond early to avoid missing out.

Key Responsibilities:

Provide a full range of personal and confidential secretarial services to the Executive Director,
Including word processing, drafting letters, diary management and file management.
Handle and monitor all incoming mail, telephone calls and email and prioritise accordingly
Log, monitor and follow up actions in respect of tracking correspondence/documents for the Executive Director.
Organise and manage the Executive Directors paper and personal office administration to ensure the effective and efficient support of managerial, operational and administrative needs. Produce and collate reports as required, including tables, appendices and layouts.
To be the first point of contact for personal visitors and telephone enquiries on behalf of the Executive Director and ascertain the nature and substance of their visits/enquiries and decide on the most appropriate course of action.
To make appropriate arrangements for meetings including organising hospitality and meeting rooms.
Contribute to the success of meetings, ensuring the correct people attend, preparation and distribution of agendas, reports and working papers, taking notes and producing minutes.
To be responsible for the retention, maintenance and security of files within the area of work. Ensuring appropriate storage and maintenance in accordance with data protection.
To receive, log and monitor complaints, ensuring that complaints are referred to the appropriate manager.
Progress chasing as necessary to ensure that a response is within the specified time limits. To receive, log and monitor corporate and ombudsman complaints, ensuring that complaints are referred to the appropriate service head.
Progress chasing as necessary to ensure that a response is sent within the specified time limits. To liaise and work closely with the other PA’s to ensure a co-ordinated approach to the provision of executive support to the senior management team.

Experience required for this role:

Three years’ experience of providing a full range of secretarial services at CEO/Director/Senior Officer level.
Experience of organising meetings and events, including agendas and minute taking
Experience within a public sector organisation The ability to manage a very busy workload in a fast paced environment is a must
Strong understanding of MS Office suites including PowerPoint
Strong Minute taking skills required
Excellent written and verbal skills

To apply for this role please send through your CV for consideration and we will be in touch should your experience match our criteria. Unfortunately due to high volume we will only be able to contact those who have been shortlisted. Ref 816600

Advantage Resourcing is a service driven recruitment consultancy.

Job reference:
Temporary or Contract
Immediate start
3 Months
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Contact Details

Advantage Resourcing
Advantage Technical Resourcing
Telephone Number (0)161 286 4981

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