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Advantage Technical Resourcing  

PA/ Office Manager

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  • *PA/ Office Manager – Maternity 10 months contract – £150 - £234 day rate - Leading Organisation - Welwyn Garden City, Hampshire**

Our client is a leading corporate organisation based in Welwyn Garden City area who are looking for an experienced PA/ Office Manager to join their management team on a maternity contract. The Office Manager is responsible for all local administration including facilities at across numerous sites with a direct financial impact exceeding £2m pa and an indirect impact of almost £30m pa. Ensuring timely delivery of fiduciary and time-critical financial and HR processes in accordance with local legislation and the Groups internal control and compliance procedures.

Key Responsibilities
As the Office Manager, you are responsible for the day to day management of the office environment, being hands on with resolving issues around facilities and performing HR and Finance-related tasks. You will oversee general security, management and health & safety matters for the office. Overseeing general security and upkeep of the office, ensuring everything is working properly and the office is kept neat and tidy at all time. Manage office environment and facilities services such as office supplies, cleaning, lighting, processing post, day-day queries etc.

Manage accounts payable, accounts payable in-box, manage approvals of purchase invoices and ensure that purchase invoices are processed in a timely manner. Accounts payable payment runs: checking. Payroll administration and preparation of payroll inputs; preparation of payroll-related reports for Finance community. HR administrative support e.g. providing references, day-day queries IT support: manage process for IT supplies including maintenance of Fixed Asset register. Lease cars: on-going maintenance of the lease contract. Management of on-going maintenance, reporting and complex multi route/ high frequency travel booking support for travellers, and address any issues with travel arrangements. Manage relationship with third party suppliers: the landlord’s managing agent, cleaners, reporting and resolving any issues ( escalating issues as required) and attends quarterly Tenant’s Meetings. Preparation of UK Statistical survey returns. General administrative support for management personnel as required

Ideal skills required for this role:
Previous senior administrative, PA and/or office managerial experience
Working within a corporate office environment
Comfortable representing the company at a meetings
Ability to provide general administrative support as required for personnel and for key HR/Payroll, Travel and Finance processes (order processing, invoice payment etc).
Demonstrate excellent team working skills.
A familiarity with legislation in the areas of employment, health & safety and data protection can also be useful.
Excellent organisational and time management skills
Ability to prioritise tasks and work under pressure
Exceptional communication skills
Ability to work on your own initiative
Strong attention to detail
Must display flexibility and adaptability to changing workloads
Strong problem-solving skills
Excellent IT systems knowledge and experience

Please apply without delay as there is a deadline with this role. Ref: 823068

To apply for this role please send through your CV for consideration and we will be in touch should your experience match our criteria. Unfortunately due to high volume we will only be able to contact those who have been shortlisted

Advantage Resourcing is a service driven recruitment consultancy.

Job reference:
Welwyn Garden City
Temporary or Contract
Immediate start
10 Months
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Contact Details

Advantage Resourcing
Advantage Technical Resourcing
Telephone Number 0161 871 8269

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